What to Expect from Rachael Kasie Designs

Our services for complete and comprehensive one on one wedding/event design start at $2,500 {before sales tax & labor fees} While we would love to be able to assist every single Bride with their wedding, we only accept (2) weddings a week that involve full event design with set up and breakdown execution. 

Our services for complete and comprehensive one on one wedding/event design for events being held on Multiple Days {2+ days} must meet $2,500 minimum per day {before sales tax & labor fees}

* If you are a client having your wedding/event at The Estate on the Halifax or Hilton Daytona Beach Oceanfront please ask us about our "Venue Partnership Exception"

We are a family run small business and while we hate to say no to any client we also value time with our families during major holidays, therefore we do NOT accept weddings the week of Thanksgiving or Christmas. 

* as of July 2020 we only accept (1) local wedding on New Years Eve. 

Clients receive a free/no obligation consultation upon request with Rachael to discuss in detail the design vision you have for your wedding or event. Clients may choose from one of two consult options either a) over the phone or b) face to face here in our warehouse/studio. Each NEW client will be asked to complete our Initial Consultation Questionnaire prior to scheduled meeting in order to provide the necessary information to Rachael so that she may be able to assist with a detailed consult about your event.

At the time of First Consult, Rachael will spend anywhere from 30mins-2hrs discussing your event in detail which will include discussion of desired design styles, color palette and flower selections. Additionally, Rachael will coordinate our vast inventory of decor rental items to enhance your day  to be paired with your florals. Such items include linens, chairs, draping etc. Our full inventory is available to each client for rent in order to uniquely customize the design of your event. 

Upon completion of first consultation, Rachael will create a comprehensive and thoroughly detailed proposal that will itemize all requested florals and decor items discussed during your first meeting. Each proposal is elaborately laid out with example photos and descriptions of each service as well as itemized by price so client has full understanding of investment. Each proposal will also detail labor charges involved with the necessary requirements to facilitate the complete set up and breakdown of your event. 

After receiving a detailed proposal, the client may move forward with contracting RKD for their wedding/event with a 30% non-refundable retainer payment that is deducted from contract total, it is not considered an additional fee. Your retainer payment solely reserves the date of your event and is considered your commitment to RKD and RKD's commitment to you as the client. {dates are on a first come first serve basis, we do NOT hold or pencil in dates} As a booked client, you may request changes to the contract even after the retainer payment has been paid. Upon finalizing design changes your retainer payment is deducted from your final total. RKD works to be flexible with clients on design changes as there are many variables involved in the planning process. 

Once design changes are finalized, the contract will be split into (2) additional payments. Payment #2 is a second 30% payment that is paid at the halfway point between booking and date of event. Payment #3 is the remaining contract balance and is considered the final payment which is required no later than (3) weeks from scheduled event date. 

As a contracted client, RKD offers a secondary consultation to finalize all floral and decor selections. This is a great opportunity for clients to meet with Rachael face to face if the first consultation was over the phone. At this time the client will be able to view decor items in person to confirm design choices. Client may also use this opportunity to make any final design changes or contract additions. We do not guarantee flowers to be present at the time of second consultation however if a client would like to see a "mock set-up" of contracted centerpieces and/or bouquets they may do so upon request and at an additional fee that is paid at the time of mock up. 

Mock set up requests must be made at minimum 3 weeks in advance in order for us to source specified flowers. Be advised not all flowers are available year round and dependent on time of mock set up some selections may not be available.

A a contracted client, you may request Rachael to assist with a walk through planning meeting at your venue if necessary. Any venue walk-through will assess a site visit fee of $250/per site and per site visit which will be added onto contract total. Meeting requests must be made atleast 3 weeks in advance.  

As a contracted client, RKD is committed to maintaining excellent service for your planning needs. Please call or email our offices as needed and a team member will be happy to assist. Rachael is also available for such emails and calls however is not readily available therefore speaking with a secondary team member will expedite your needs/requests more quickly. 

Tonie {Administrative Assistant} - Tonie@rkdweddings.com 

Rachael - Rachael@rkdweddings.com

Labor fees are billed separately underneath subtotal of contracted florals/services and is assessed by the following criteria: 

 a) Fees are based on the amount of time and staffing required to fully facilitate the complete execution of wedding/event

 b) Preparation & Processing of all florals the week of wedding/event

 c) Preparation & Packaging of all contracted rental items the week of wedding/event

 d) Steaming & Ironing of all linen rentals

 e) Time to load and unload vehicles for both delivery and return to warehouse

 f) Time needed for installing/setting all contracted florals & decor items

 g) Time needed for flipping venue space between events and/or transferring florals and/or decor from Ceremony to Reception

 h) Time needed to breakdown/clean up wedding/event

 i) Time needed to clean up/flip RKD warehouse for next event preparation following the completion of your wedding/event

 j) Automobile expenses involving fuel, parking, tolls and vehicle rentals {vehicle rentals are on an as needed basis based on the size of wedding/event}

For any Ceremony or Reception being held outside, in the event of projected rain or heavy thunderstorms on the day of event RKD requires a weather call to be made at minimum 3 hours in advance of the start of event. 

* Rachael Kasie Designs reserves the right to NOT set up in the event forecast projects lightning, hail or tornado watches/warnings. No refunds will be issued. 

If client chooses to move forward with event(s) outside regardless of weather forecast and against the advice of RKD team leader the client will be charged a "reset/double set labor fee" of $125/hr in the event our installation has to be moved or restaged due to clients decision. {We do not prorate time}